Ubuntu At The Table
Terms & Conditions
These Terms & Conditions (“Terms”) govern your participation in the #UbuntuAtYourTable campaign, organised by Love Cities NPC. By registering to host a table, you agree to comply with these Terms.
1. Eligibility
- The campaign is open to all individuals, community groups, businesses, and organisations.
- Participants must be 18 years or older. Those under 18 must have permission from a parent or guardian.
2. Registration
- To host a table, you must complete the registration form on the Love Cities website, providing accurate and complete information.
- You may host a private, public, or corporate table.
- Upon registration, you will receive a digital toolkit via email containing resources such as event posters, invitations, and social media graphics.
3. Hosting Responsibilities
- As a host, you are responsible for organising and managing your table, including inviting guests, arranging food, and ensuring the safety of all attendees.
- Public table hosts must ensure that their event complies with all applicable local laws, venue rules, and safety regulations.
- Alcohol service (if applicable) must comply with local licensing laws.
4. Use of Toolkit Materials
- The provided digital toolkit is for your personal use in promoting and hosting your #UbuntuAtYourTable event.
- You may not alter or sell the materials for profit.
5. Content Sharing
- By participating, you are encouraged to share photos, videos, and stories from your table using the official hashtag #UbuntuAtYourTable.
- By tagging or submitting content to Love Cities or Inscape, you grant us a non-exclusive, royalty-free licence to use, reproduce, and share your content for campaign promotion.
6. Disclaimer
- Participation is voluntary and at your own risk.
- Love Cities NPC is not liable for any injury, loss, or damage resulting from your participation.
7. Changes and Cancellation
- We reserve the right to amend these Terms, modify the campaign, or cancel the event if necessary.
- Any significant changes will be communicated via email and/or the Love Cities website.
8. Contact
For queries, please email: hello@lovecities.org.za.
Privacy Policy - #UbuntuAtYourTable Campaign
1. Purpose
This Privacy Policy explains how we collect, use, and protect your personal information when you register for the #UbuntuAtYourTable campaign.
2. Data We Collect
When you register, we collect:
- Name and surname
- Type of table (private, public, corporate)
- Email address
- Organisation name (for corporate tables)
- Location (city/town)
- Number of guests expected
3. How We Use Your Data
We use your information to:
- Confirm your registration and send your digital toolkit
- Communicate important campaign updates
- Promote and map participation (for public tables only, with your consent)
- Maintain a record for impact reporting
4. Data Sharing
- Your personal details (name, contact number, email) will not be shared with third parties without your consent.
- Public table details may be shared on our website and social media, only if you opt in.
5. Storage & Security
- Your information will be stored securely in compliance with the Protection of Personal Information Act (POPIA).
- We implement appropriate security measures to protect your data from unauthorised access.
6. Your Rights
You have the right to:
- Access and request a copy of your personal data
- Request corrections to inaccurate data
- Withdraw consent for the use of your data
- Request deletion of your data (subject to legal obligations)
7. Retention
We will retain your data for no longer than 12 months after the conclusion of the campaign, unless otherwise required by law.
8. Contact
For privacy-related enquiries, please email: hello@lovecities.org.za
